PRIVACY POLICY
AEE
What does American Expats Europe do with your personal information?
General
American Expats Europe (AEE) takes your privacy seriously and we will only use personal information to provide services to prospects and clients that have requested it.
AEE collects personal data in compliance with the European Union General Data Protection Registration (GDPR). We will not sell, share or rent this Personal Data other than described in this Policy. Any third-party with whom Personal Data can be accessed for business purposes (e.g. website hosting, database administration, etc.) is prohibited from releasing or using Personal Data other than for the reasons contained in this Policy.
Under these regulations, we collect a minimum amount of information, store it securely and provide information in a way that is concise, transparent, easily accessible and uses plain language.
It is the role of all employees, contractors and consultants to comply with the AAE’s Privacy and Data Use Policy. Any breaches or failure to comply will be taken very seriously. The policy will be reviewed regularly and amended as necessary.
Under these regulations, we collect a minimum amount of information, store it securely and provide information in a way that is concise, transparent, easily accessible and uses plain language.
It is the role of all employees, contractors and consultants to comply with the AAE’s Privacy and Data Use Policy. Any breaches or failure to comply will be taken very seriously. The policy will be reviewed regularly and amended as necessary.
What information do we collect about you?
We collect information about you when you engage us for our services. This information will relate to your personal and financial circumstances. It may also include special categories of personal data such as data about your health, if this is necessary for the provision of our services.
How will we use the information about you?
We collect information about you to provide you with the services for which you engage us.
Who might we share your information with?
If you agree, we may email you about other products or services that we think may be of interest to you, which may include our associated companies so that they may offer you their products and services.
We will not share your information for marketing purposes with companies outside our associated companies.
In order to deliver our services to you effectively we may send your details to third parties such as those that we engage for professional compliance, accountancy or legal services as well as product and platform providers that we use to arrange financial products for you.
Where third parties are involved in processing your data we will have a contract in place with them to ensure that the nature and purpose of the processing is clear, that they are subject to a duty of confidence in processing your data and that they will only act in accordance with our written instructions.
Where it is necessary for your personal data to be forwarded to a third party we will use appropriate security measures to protect your personal data in transit. This may include, but is not limited to, password protection and data encryption.
To fulfil our obligations in respect of prevention of money-laundering and other financial crime we may send your details to third party agencies for identity verification purposes.
Reasons for processing your personal data
We process your data for the purposes of our legitimate interest so that we can provide you with financial advice and products, investment management and arrange financial services and transactions. The primary legal basis that we intend to use for the processing of your data is for the performance of our contract with you. The information that we collect about you is essential for us to be able to carry out the services that you require from us effectively. Without collecting your personal data we’d also be unable to fulfil our legal and regulatory obligations.
Reasons for holding your personal data and where we get it from
We collect data about your personal and financial circumstances. Most of this data has been provided by you directly. However, we may obtain information which is not publicly available from financial institutions and other third parties. We may need to collect additional information or use information that we already hold for further advice or transactions.
We will collect what is deemed to be special category data relating to your health as this will affect our advice and is required for insurance or annuity contracts, if this is necessary.
We collect data about your personal and financial circumstances. Most of this data has been provided by you directly. However, we may obtain information which is not publicly available from financial institutions and other third parties. We may need to collect additional information or use information that we already hold for further advice or transactions.
We will collect what is deemed to be special category data relating to your health as this will affect our advice and is required for insurance or annuity contracts, if this is necessary.
Reasons your personal data may be shared
We share your personal data with firms with which we arrange financial transactions for you. We may also share your personal data with other companies such as accountants, auditors, lawyers, compliance consultants and any organization which requires regulatory access, or which is responding to legal process.
How long your personal data will be held
We retain our client data records for as long as is required by our regulators and if the data may be needed to defend a legal claim.
How can I access the information you hold about me?
You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please email or write to us using the contact details noted below.
When your personal data is processed by automated means you have the right to ask us to move your personal data to another organization for their use.
We have an obligation to ensure that your personal information is accurate and up to date. Please ask us to correct or remove any information that you think is incorrect.
Other websites
Our website may contain links to other websites. This privacy policy only applies to this website so when you link to other websites you should read their individual privacy policies.
Changes to our privacy policy
We review our privacy policy regularly and we will update any changes on our website: https://www.americanexpatseurope.com
Prospect & Client Rights
A prospect or client have the right to ask:
· to see their personal information,
· to be given a copy of their personal information,
· that we make changes to their personal information,
· us to stop processing their personal information,
· have their personal information erased
Security & Data Breaches
We process Personal Data in a proper manner and take appropriate security measures to prevent unauthorized access, disclosure, or modification. If, in the unlikely event, a data breach occurs that is likely to result in a risk for the rights and freedoms of the prospect or client, then they will be notified within 72 hours of AEE first having become aware of the breach.
Social Media
We may utilize social media websites (e.g. Facebook, LinkedIn, etc.) to update prospects and clients and other interested parties about events and other news. Their voluntary participation in these social media efforts is subject to the Terms of Service of the relevant social media website.
Cookies & IP Addresses
Cookies identify users and can store information about them and their use of our website. We use cookies to keep track of prospect and client activity on our website and make improvements. If they do not wish to have a cookie stored on their computer, they can disable them in their browser security options. We always notify a user that our websites use cookies. We do not share cookies with third parties. By accessing or using our website they are agreeing to us using cookies. We may collect information about your computer, including where available, their IP address.
Questions regarding this Policy
If anyone, prospects, clients, employees, contractors or third parties, have any questions about this policy, they should contact Compliance at the address below.
American Expats Europe
Leam West, Recess,
Co Galway, Ireland
H91 KT0F
Or via email to info@americanexpatseurope.com
